BOUNDARY SEARCH AND DIVE RESCUE TEAM, INC.
December 9, 2015
NAME AND PURPOSE
The name of this association shall be “BOUNDARY SEARCH AND DIVE RESCUE TEAM, INC” (hereinafter referred to as the “Association”), with Headquarters at 6821 Riverside Street, P.O. Box 1274 Bonners Ferry, Idaho 83805.
The purpose of the Association is to provide to the general public a well trained and well equipped mobilized force of volunteers, which, under the auspices of the Boundary County Sheriff, can control and carry out search and rescue and other urgent assignments. Also to promote and protect the general welfare of the Citizens of Boundary County, the State of Idaho, and the United States of America.
Membership shall be limited to qualifying individuals eighteen (18) years, or older, who are willing to perform under any conditions and who meet and subscribe to the purpose and requirements of the Association and must be approved by the Board of Directors and the general membership.
SECTION 2. SPONSORS
A sponsor shall be any individual or business desiring to contribute to the Association. Sponsors shall not be subject to call on missions, be required to attend meetings, pay dues or participate in the business of the Associations. Contributions shall be tax deductible while the Association’s 501-c3 status is active.
SECTION 3. MEMBERSHIP REQUITEMENTS
A. New membership applicants are required to complete the following training:
1. First Aid and CPR (adult and child)
2. SAR TEC III
3. IS 100.b (ICS 100) and IS 200.b (ICS 200)
4. Boundary County Communications Class
5. Map and Land Navigation Course
ALL REQUIRED TRAINING MUST BE COMPLETED DURING THE SIX (6) MONTH PROBATION PERIOD. If required training is completed and initiative is shown, the board may recommend early completion of probation and acceptance into membership earlier than 6 months.
B. The applicant will be required to pay an application fee of $25.
C. Upon probation completion and membership acceptance, the new member will be issued one (1) Boundary Search and Dive Rescue Team patch, and one (1) standard uniform shirt.
D. All new members will be required to undergo a six (6) month probation period and at the end of such time the Board of Directors will make a recommendation to the membership on whether to approve or disapprove their acceptance. The general membership will then vote to determine the acceptance of the individual into member in good standing status.
SECTION 4. ATTENDENCE REQUIREMENTS
A. A member in good standing must have attended a minimum of six (6) Association events during the calendar year and complete all required training.
B. A member must be in good standing and have attended a minimum of six (6) Association events during the calendar year to be able to vote at the annual meeting.
SECTION 5. CAUSES FOR DISMISSAL (NOT ALL INCLUSIVE)
A. Willful destruction or abuse of Association property or equipment
B. Slander against any of the Association members
C. Misrepresentation of the Association to the public
D. Falsifying information on the membership application
E. When a member’s personal action as a representative of the Association creates a harmful situation for any individual
F. Unauthorized use of Association equipment, materials, or monies
G. Disruptive behavior to the normal operations of the Association
H. Refusal to follow Association rules and protocols
ANY MEMBER DEEMED GUILTY OF ANY OF THE ABOVE SHALL BE ENTITLED TO A HEARING BEFORE THE BOARD OF DIRECTORS. If the board dismisses the member from membership, all Association property must be returned.
OFFICERS & BOARD of DIRECTORS
A. No person shall be elected to an office in the Association unless he/she is a member in good standing.
B. The officers of the Association shall be a President, Vice-President, Secretary & Treasurer. In order to be elected to the presidency of the association, the member must have been a member in good standing for minimum of one (1) year.
C. The officers and the board of directors shall be elected by majority vote of the members in good standing present at the annual meeting. No proxy or absentee ballots are allowed.
D. The Board of Directors shall consist of seven (7) voting members. One (1) shall be the Vice-President of the association one (1) shall be the Treasurer of the Association and one (1) shall be the Secretary of the Association. The remaining members will be elected by the membership by majority vote at the annual meeting.
SECTION 2. TERMS OF OFFICE
A. Board of Directors: Two (2) members shall be elected for a one (1) year term. Two (2) members shall be elected for a two (2) year term.
B. Officers: All officers (President, Vice-President, Secretary and Treasurer) will be elected for a term of one (1) year.
C. All terms in office shall run from January thru December of a Calendar year.
D. Vacancies: in the event of any vacancy occurring in the office, the Board of Directors shall appoint a member in good standing to fill that position for the balance of the unexpired term.
SECTION 3. VOTING
A. In all voting by the membership in general or special meetings and by the Board of Directors in board meetings, a majority vote shall be required for approval or disapproval of a motion / nomination.
B. The presiding officer may not vote expect when there is a tie vote. Then he/she may vote only break that tie.
C. Voting will be conducted via ballot.
DUTIES OF THE OFFICERS & BOARD OF DIRECTORS
A. Board of Directors: The Board of Directors is authorized to formulate the policies of the Association, to provide direction for its officers, to recommend changes to the bylaws and carry out their duties as set forth in these by laws.
A. President: Shall preside at all meetings of the Association and carry on those responsibilities assigned to him/her by the bylaws.
B. Vice-President: Shall, during the absence or temporary incapacity of the President, perform the duties and have the same power as the President.
C. Secretary: Shall keep all of the Association records, including minutes of all meetings, a roster of members, list of all committees, send out any required notice of meetings, receive applications for membership and discharge all the usual secretarial functions of the office.
D. Treasurer: Shall keep the accounts of the association in a bank approved by the board, disburse the funds of the Association as directed by the board in a timely manner, receive all monies from fundraisers, donations, reimbursements etc., shall submit a Treasurer’s report at the general meetings and shall prepare any necessary forms to send to state for reimbursement of expenses. The Treasurer shall also prepare, and file, a 990 or 990 EZ annually as required by the IRS.
A. Dues of the Association shall be fifteen dollars ($15.00) for each member and shal be payable on the 1st of January each year.
B. Dues will be assessed for membership in the State Association. State dues are currently five dollars ($5.00) which comes out of dues paid to the association.
C. Dues may be assessed on a voluntary basis for membership in National Associations.
D. The association is hereby authorized to receive monies from other sources and own property.
E. Dues collected by the Association shall be used as a the board directs.
A. The general business meetings will be held on the second Thursday of each month as 6:30pm at the Boundary County Waterways Building located at 6821 Riverside St Bonners Ferry Idaho. If a date change is required, membership will be notified seven (7) days in advance.
B. The annual meeting of the Association shall be held in December for the purpose of electing officers and board members for the coming year.
C. Notice of any special meeting of the Association shall be given to the membership at least seven (7) days prior to said meeting.
D. Board meeting shall be held on the last Tuesday of every month.
SECTION 1. TRAINING COORDINATOR
A. The Training Coordinator shall be appointed by the board of directors in December of each year and shall serve for term of one (1) year. The Training Coordinator shall schedule all required training classes as set forth in ARTCLE II Section 3, as well as other training that will better our knowledge and bring forth a quality search team. Instructors or teachers of these training sessions must be qualified and/or certified in the appropriate teaching skills as provide for according to the laws of the State of Idaho. All training must be preapproved by the Board of Directors.
B. All Unit Leaders are responsible for on-going training pertaining to their specific unit and will work in conjunction with the Training Coordinator to ensure that all required and necessary training needs are being met.
C. All members of the Association are required to attend a minimum of twenty (20) hours of training per year in addition to required training necessary to become a member in good standing.
SECTION 1. QUORUM
A. A quorum shall consist of three (3) members of the board of directors for the a board meeting. One member must be the president or his/her designee.
SECTION 2. AMENDMENT OF BYLAWS
A. The bylaws may be amended only by the following procedure: Suggestions or recommendations or additions shall be submitted to the board of directors for consideration and recommendation to the membership for action. An amendment to the bylaws may by done by a two-thirds (2/3) majority vote at any general meeting.
SECTION 3. DEFINITIONS
A. Member in good standing – A member who dues are paid, who has completed probation and has been accepted into the general membership and who has met the 50% attendance requirement.
B. Probationary Member – A member who has not been accepted into the membership as a member in good standing.
C. Meeting – All general, special and annual meetings of the Association.
D. Supplies – Materials owned by the Association including decals, I.D. patches, caps and other items excluding equipment essential to the operation of the Association.
SECTION 4. RULES OF ORDER
“Robert’s Rules of Order” newly revised shall be the guide to conducting the business of the association where the bylaws are silent on the question.
SECTION 5. PERSONAL GAIN
No officer or member of the Association shall use the Association as a means of furthering any personal, political, or other aspirations, nor shall the Association take part in any movement not in keeping with the goals and established aims and purposes.
SECTION 6. ACTIVITIES
All activities of the Association shall be conducted within the limits of the laws of Boundary County, State of Idaho and the United States of America. The association and its members shall conduct themselves in a moral and ethical manner at all times.
SECTION 7. REIMBURSEMENT
A. A reimbursement approval request form must be filled out and approved by the board prior to incurring the reimbursable expense.
B. Receipts must be presented for reimbursement and the amount reimbursable will be predefined on the request form.
C. For an expense to be considered reimbursable a member must demonstrate, on approval form, how the required funds will be use to benefit the organization.
D. Fuel reimbursement for missions does not require reauthorization.
E. In a situation requiring rapid action, the president of the association, or his/her designee, can approve a one-time reimbursement of up to one hundred ($100.00) dollars without board approval.
SECTION 8. PERSONAL EQUIPMENT USAGE
A. Personal equipment used for training or missions will not be covered by the Association. Fuel may be reimbursed if the expense qualifies, but wear and tear, breakdown or damage is NOT covered by the
B. Association. All personal equipment is used at the owner’s risk.
In the event of dissolution, the net assets of the Association, being property, equipment, and monies shall be donated to whomever is deemed by the membership at its last meeting. No funds shall be disbursed to to the benefit of any of this Association’s members.
SUBMITTED TO AND APPROVED BY THE MEMBERSHIP DECEMBER 9th, 2015
President Bart Camps, Director Jimmy Driver
Vice-President Danny Rawson, Director Evan Phillips
Secretary Megan Owens, Director Jim Jinright
Treasurer John Beck, Director Dave Kramer